Our South-Western facility based just outside Chippenham near to the M4, combines all our usual services and houses our main document scanning Bureau.

Services offered at this location:

• Media Management – secure off-site media storage/archiving, media transportation, media destruction, media degaussing & online media tracking
• Scanning Services – confidential bureau scanning, document scanning, microfilm conversion, digital mailroom
• Secure Courier – secure courier services, secure document & media transportation
• SWITCH – secure, confidential backup media swap/exchange & transportation service

Areas covered by this site:

• Cities: Bristol, Bath, Cardiff, Exeter, Plymouth, Cheltenham, Gloucester, Swindon, Swansea
• Counties: Avon, Somerset, Devon, Cornwall, Gloucestershire, Wiltshire, South Wales

DRS knows that accurate and timely scanning can be a vital element of a good data storage service. Our highly professional Scanning Bureau has been in operation since 2000, and scanning services are also located at every DRS storage site, offering ‘scan on demand’ retrievals for your images. We can scan all kinds of documents and media, for a wide range of applications including:

Bureau Scanning

• Using the latest scanning technology, both hardware and software
• Colour scanning to all sizes
• Back-scanning projects
• On-going scanning work as part of companies’ EDMS requirements
• Bookmarking and linking for speedy access to information
• Full data-capture for indexing
• Large format; A0/A1/A2 at resolutions of up to 600dpi with colour options
• Scanning of books, maps, plans, drawings, site surveys & building control documents
• Output as required i.e. PDF, TIFF & JPEG
• Consultancy provided by Scanning Professionals
• All work completed to a strict Quality Management process

Scan on Demand

• High performance scanners at every DRS site
• Selected documents scanned and images sent to clients – no need for repeat retrieval
• Highly secure methods of delivery; posted on the On-line System, dedicated line, website
• Same Day
• Easy to access by multiple users and can be distributed to multiple third parties
• Secure image retention arrangements with DRS
• Original document always stays in the secure store

Digital Mailroom Service

• Bureau receives daily postal deliveries on behalf of clients (either from the clients themselves or from external sources)
• Post opened and contents scanned
• Images provided to clients by preferred delivery method
• Paperwork stored in bar-coded boxes and this information supplied to client

Microfilm Conversion

• Microfiche (inc. jacket)
• 16mm/35mm roll film – black and white / colour microfilm
• Aperture Cards – punched or non-punched

Databases & Spreadsheets

• Data input services using highly experienced operators
• Database and spreadsheets as part of indexing requirements
• Database and spreadsheet projects

Import into Your System

• Close relationships with many of the major systems suppliers
• Scanned images provided with related metadata in suitable export formats
• Easy uploading into client systems

We have provided scanning services for input into the following applications:

plus many others

Document Scanning Locations

• Basildon, Essex
• Bracknell, Berkshire
• Bristol, Avon
• Dudley, West Midlands
• Heywood, Manchester
• Wakefield, West Yorkshire
• Bathgate, Scotland

DRS understands the vital importance of correct document storage. In fact, we’ve built an excellent reputation for our high levels of security and confidentiality, coupled with our combination of traditional document storage and retrieval, and digital innovation. We cover the country with our network of storage sites, and many years of experience have helped us develop a portfolio of services to suit all sectors, from Central Government and the NHS to Local Government and the private sector.

Document Storage

• Highly secure environmentally controlled warehouses, racked to British Standards and protected by CCTV, alarms and smoke detectors
• Bar-code driven storage management to box and document levels
• Document On-line System for stock management and instant reporting
• End to end bar-code tracking on all material
• National coverage of all parts of the UK

Document Retrievals

• A fleet of over 60 secure and unmarked vans fitted with satellite tracking
• Traditional retrievals for whole boxes or individual documents
• Next day and same day emergency retrievals 24/7
• Hand held scanner technology used for end-to-end tracking
• ‘Scan on Demand’ for secure image retrievals from every DRS store
• Same day cataloguing and ‘put away’ quality pledge
• DRS-employed drivers all are security cleared

Document Scanning

Bureau scanning for back-scanning and ongoing projects

• ‘Scan on Demand’ for same day or next day retrievals
• ‘Digital Mailroom’ service for clients’ post
• Images transferred to the DRS Document On-line System entry for access over secure connections, uploaded to client websites or provided on other media such as CD / DVD
• Digital documents stored for 28 days on our secure servers or held permanently on clients’ own dedicated space

Document Destruction

• Secure, on-site and UKSSA-approved using multi-cut
• Quality driven and environmentally controlled process with recycling
• Certificate of Destruction with inventory audit trail
• On-line retention management

Document On-line

“The online system is a powerful tool, yet so simple to use. For the first time we have total control of our off-site documents. ”

• Highly secure Document On-line System provides client access for service requests and stock management
• Full reference and description information with dates and current status
• Dynamic client update facility for certain fields, i.e. action/destruction date
• A range of management reports available to clients, from requests to inventories

Document Management Locations

• Basildon, Essex
• Bracknell, Berkshire
• Bristol, Avon
• Dudley, West Midlands
• Heywood, Manchester
• Wakefield, West Yorkshire
• Bathgate, Scotland