Our South-Western facility based just outside Chippenham near to the M4, combines all our usual services and houses our main document scanning Bureau.

Services offered at this location:

• Media Management – secure off-site media storage/archiving, media transportation, media destruction, media degaussing & online media tracking
• Scanning Services – confidential bureau scanning, document scanning, microfilm conversion, digital mailroom
• Secure Courier – secure courier services, secure document & media transportation
• SWITCH – secure, confidential backup media swap/exchange & transportation service

Areas covered by this site:

• Cities: Bristol, Bath, Cardiff, Exeter, Plymouth, Cheltenham, Gloucester, Swindon, Swansea
• Counties: Avon, Somerset, Devon, Cornwall, Gloucestershire, Wiltshire, South Wales

DRS knows that accurate and timely scanning can be a vital element of a good data storage service. Our highly professional Scanning Bureau has been in operation since 2000, and scanning services are also located at every DRS storage site, offering ‘scan on demand’ retrievals for your images. We can scan all kinds of documents and media, for a wide range of applications including:

Bureau Scanning

• Using the latest scanning technology, both hardware and software
• Colour scanning to all sizes
• Back-scanning projects
• On-going scanning work as part of companies’ EDMS requirements
• Bookmarking and linking for speedy access to information
• Full data-capture for indexing
• Large format; A0/A1/A2 at resolutions of up to 600dpi with colour options
• Scanning of books, maps, plans, drawings, site surveys & building control documents
• Output as required i.e. PDF, TIFF & JPEG
• Consultancy provided by Scanning Professionals
• All work completed to a strict Quality Management process

Scan on Demand

• High performance scanners at every DRS site
• Selected documents scanned and images sent to clients – no need for repeat retrieval
• Highly secure methods of delivery; posted on the On-line System, dedicated line, website
• Same Day
• Easy to access by multiple users and can be distributed to multiple third parties
• Secure image retention arrangements with DRS
• Original document always stays in the secure store

Digital Mailroom Service

• Bureau receives daily postal deliveries on behalf of clients (either from the clients themselves or from external sources)
• Post opened and contents scanned
• Images provided to clients by preferred delivery method
• Paperwork stored in bar-coded boxes and this information supplied to client

Microfilm Conversion

• Microfiche (inc. jacket)
• 16mm/35mm roll film – black and white / colour microfilm
• Aperture Cards – punched or non-punched

Databases & Spreadsheets

• Data input services using highly experienced operators
• Database and spreadsheets as part of indexing requirements
• Database and spreadsheet projects

Import into Your System

• Close relationships with many of the major systems suppliers
• Scanned images provided with related metadata in suitable export formats
• Easy uploading into client systems

We have provided scanning services for input into the following applications:

plus many others

Document Scanning Locations

• Basildon, Essex
• Bracknell, Berkshire
• Bristol, Avon
• Dudley, West Midlands
• Heywood, Manchester
• Wakefield, West Yorkshire
• Bathgate, Scotland

With their vision of ´realising the paperless office´, surescan has long offered clients a range of services, including cataloguing, document scanning, indexing, image retrieval, document storage and back-up, microfiche, microfilm and aperture card scanning.

Combining our own UK coverage and document storage experience with surescan´s document scanning expertise, we will now be able to offer DRS customers a ´one stop shop´ for document archiving, digitisation, retrieval and destruction.

For surescan, this means a slight name change, becoming DRS-surescan. Their customers will receive the same high level of local, friendly service from the same reliable team that they´re used to, with the added benefits of our wider secure courier and storage network. The move also extends our UK coverage with the addition of the new DRS South West site, near Bristol.

Most crucially, DRS customers will now benefit from “Scan on Demand” a service that dovetails fantastically with our own offering. We currently retrieve securely stored documents physically, so scanning offers a greener, quicker, cheaper and easier method of document recall.

“This is really great news for DRS. Surescan compliments us perfectly and we are confident that our new Bristol site, with its exciting range of services, will further satisfy our valued customers´ needs. Welcome aboard!”

DRS Managing Director, Adam Haworth

“This is fantastic news for everyone at surescan, including our loyal customers who´ll now benefit from an even wider range of services. Our two businesses compliment each other greatly and we look forward to adding to the DRS offer”

Surescan Managing Director, Lynn Broughton